Policies And Procedures Manual For Monitoring Compliance With Core Requirements Of The Formula Grants Program Authorized Under Title II, Part B, Of The JJDPA

The following message is sent on behalf of Ms. Chryl Jones, Acting Administrator of the Office of Juvenile Justice and Delinquency Prevention (OJJDP):

Dear OJJDP Designated State Agency Director,

I am writing in follow up to the letter I sent to you on November 3, 2021, regarding revision and resubmission of state compliance monitoring manuals in order to ensure that they are consistent with the statutory and regulatory requirements of the Title II Formula Grants Program. As stated in that letter, OJJDP has prepared the attached annotated policies and procedures manual to provide states that participate in the Title II Formula Grants Program with a framework states should use when creating manuals that address the core requirements found in 34 U.S.C. §§ 11133(a)(11), (12), and (13), and direct states to information on the racial and ethnic disparities core requirement found at 34 U.S.C. § 11133(a)(15).

The annotated manual includes language describing the requirements for compliance monitoring, and for an effective system of compliance monitoring, that states should incorporate into their revised compliance monitoring manuals. Additionally, the annotated manual indicates where states should provide narrative—a description of the information that, at a minimum, states will need to provide in that section. These descriptions will assist the state to frame the narrative that should be provided to OJJDP in order to meet the statutory and regulatory requirements of the program. Many of the sections contain notes that highlight key issues to keep in mind as the section is being developed. These notes are intended to address common misunderstandings of the statutory and regulatory requirements related to the core requirements and the requirement to provide for an effective system of compliance monitoring.

The deadline for submitting a revised compliance monitoring manual is June 13, 2022. If, after reviewing the annotated manual, a state elects not to submit a revised manual, state staff should notify OJJDP of that decision. In that instance, OJJDP will consider the state compliance monitoring manual originally submitted prior to the July 13, 2021, application deadline, as part of the state plan.

OJJDP will be providing training and technical assistance to states on issues related to the core requirements and compliance monitoring in order to assist with the revisions and resubmissions of compliance monitoring manuals. Please contact your OJJDP Program Manager to answer any questions that may arise. 

As noted in the November 3, 2021, letter, following the review of states’ revised compliance monitoring manuals, OJJDP will notify states of their eligibility and compliance determinations, prior to making the FY 2021 awards. States that have not submitted a compliance monitoring manual or state plan that aligns with the statutory and regulatory requirements will not be eligible for an FY 2021 award. 

We are committed to looking into how we can streamline the FY 2021 and FY 2022 award process. We are also committed to working with you to assist your state in meeting the eligibility requirements of the Title II Formula Grants Program. 

Should you have any questions, please free to contact your OJJDP Program Manager. 


Chryl Jones
Acting Administrator